The 10 Best Calendar Apps to Streamline Your Day

Best Calendar Apps to Streamline Your Day

In today’s fast-paced world, managing your day-to-day activities can be a challenge. Juggling meetings, appointments, and personal tasks can quickly become overwhelming, especially when you’re trying to stay on top of everything. But, fear not! There’s a myriad of calendar apps out there to help you streamline your day, declutter your schedule, and stay on track.

In this article, we’ll walk you through the best calendar apps that will not only help you manage your time effectively but also bring a sense of order to your chaotic routine. Whether you’re a busy professional, a student, or someone simply looking to stay organized, these apps are sure to revolutionize the way you plan your day.

Google Calendar

Google Calendar

Google Calendar is a free online scheduling application developed by Google. It’s available on both desktop and mobile devices and can be accessed from anywhere with an internet connection. Google Calendar lets you create events, set reminders, add notes and attachments, and invite others to your events.

One of the most impressive features of Google Calendar is its ability to integrate with other Google services such as Gmail, Drive, Meet (formerly known as Hangouts), and Tasks. This means that you can easily add events from your emails or documents without having to switch between different applications.

Key Features

  • Easy Scheduling – With Google Calendar’s user-friendly interface, creating new events is a breeze. You can simply click on the date you want to schedule an event for, fill in the necessary details such as title, location, time duration etc., and hit “Save”. You can also customize each event with different colors depending on their priority or category.
  • Reminders – Google Calendar allows you to set up reminders for each event so that you never miss an important deadline or meeting again. You can choose to receive notifications via email or pop-up alerts on your desktop or mobile device. You can also snooze or dismiss reminders depending on your preference.
  • Sharing – Google Calendar makes it easy to share your schedule with others. You can invite people to your events, create group calendars, and set different levels of access for each person. This is especially useful for teams or groups who need to stay in sync with each other.
  • Integration – Google Calendar seamlessly integrates with other Google services such as Gmail, Drive, and Meet. This means that you can easily add events from your emails or documents without having to switch between different applications. Plus, you can join video calls directly from your calendar events if they are scheduled using Google Meet.

Pros 👍

  • Free to use
  • User-friendly interface
  • Easy scheduling and event customization
  • Reminders and notifications to help you stay on top of your schedule
  • Seamless integration with other Google services

Cons 👎

  • Limited customization options compared to some other calendar apps
  • Some users might find the interface too basic
  • Privacy concerns as Google collects user data for advertising purposes

Pricing: Google Calendar is free to use for individuals and businesses. However, there are some paid features available for business users such as advanced scheduling, custom branding, and improved security features.

Apple Calendar

iCloud Calendar

Apple Calendar is an all-in-one solution that helps you stay on top of your schedule with ease. It’s free and comes pre-installed on all Apple devices, including iPhones, iPads, and Macs. This means you can easily sync your schedule across all your devices with just one tap.

The interface is simple and intuitive, making it easy to add events, appointments, reminders, and even set up recurring events. You can also add attachments such as documents or photos to an event for easy access later on.

One of the standout features of Apple Calendar is its ability to detect potential scheduling conflicts. If you try to schedule two events at the same time or overlap them, the app will notify you and allow you to make changes accordingly.

Key Features

  • Simple and intuitive interface
  • Easy synchronization across all Apple devices
  • Ability to detect scheduling conflicts
  • Option for recurring events
  • Option for inviting others to events
  • Ability to add attachments such as documents or photos

Pros 👍

  • The fact that Apple Calendar comes pre-installed on all Apple devices means there are no additional costs associated with using it.
  • The ability to sync your schedule across all your devices is a huge plus for those who use multiple Apple products.
  • The simple interface makes it easy for users to navigate and stay organized.
  • The app’s ability to detect potential scheduling conflicts is a lifesaver for busy users.
  • The option for recurring events saves time and eliminates the need to manually input the same event multiple times.
  • The ability to attach documents or photos to an event is a convenient feature that allows easy access to important files.

Cons 👎

  • Some users may find the lack of customization options limiting, especially compared to other calendar apps on the market.
  • While Apple Calendar’s compatibility with all Apple devices is a plus for Apple users, those who use non-Apple devices are out of luck.

Pricing: As mentioned earlier, Apple Calendar is completely free and comes pre-installed on all Apple devices.

Microsoft Outlook Calendar

Outlook calendar

Microsoft Outlook Calendar is a popular calendar app that is part of the Microsoft Office Suite. It comes with a wide range of features designed to help users manage their schedules and stay on top of their tasks. One of the most notable features of this app is its ability to integrate with other Microsoft Office applications such as Word, Excel, and PowerPoint. This means that users can easily create appointments or schedule meetings directly from those apps without having to switch between different programs.

Key Features

  • Multiple Views – Microsoft Outlook Calendar offers several different views including day, week, and month view. This makes it easy for users to see their schedule at a glance and plan their activities accordingly.
  • Customizable Settings – Users can customize settings such as time zones or working hours to suit their specific needs. This makes it easy for users who travel frequently to keep track of their activities across different time zones.
  • Color-Coded Categories – Users can categorize their appointments by color-coded categories such as work, personal, or family events. This makes it easy for users to quickly identify which appointments belong to which category.
  • Integrated Email Functionality – Microsoft Outlook Calendar integrates seamlessly with email functionality in Microsoft Office Suite as well as Gmail accounts. Users can easily create appointments or meetings directly from their email by clicking on the calendar icon in the toolbar.
  • Reminders and Notifications – Users can set up reminders and notifications to ensure they never miss an important appointment or deadline. Notifications can be sent via email, pop-up alerts, or mobile push notifications.

Pros 👍

  • Microsoft Outlook Calendar has a simple and intuitive interface that makes it easy for users to navigate and use all its features.
  • One of the biggest advantages of using Microsoft Outlook Calendar is its seamless integration with other Microsoft Office applications such as Word, Excel, and PowerPoint.
  • The app offers customizable settings that allow users to tailor it to their specific needs and preferences.
  • The multiple views offered by Microsoft Outlook Calendar make it easy for users to see their schedule at a glance and plan their activities accordingly.
  • Microsoft Outlook Calendar is available as a mobile app for both Android and iOS devices. This means that users can easily access their schedule on-the-go from their mobile devices.

Cons 👎

  • While Microsoft Outlook Calendar does offer a free version, it comes with limited features compared to the paid version.
  • For those who are new to the app, there may be a learning curve in understanding all its features and how best to use them effectively.


Microsoft Outlook Calendar comes with different pricing options depending on your needs:

  • Free Version: The free version offers basic features such as creating appointments and scheduling meetings.
  • Office 365 Personal: This plan costs $69.99 per year and includes full access to Microsoft Outlook Calendar as well as other Office Suite apps.
  • Office 365 Business: This plan costs $5 per month and offers additional features such as email hosting and online storage.



Fantastical is an all-in-one calendar app that is designed to make managing your time easier and more intuitive. This app stands out from other calendar apps because of its clean and simple interface, which makes it easy to use for both beginners and advanced users.

The app brings together all your calendars into a single view, allowing you to see all your events and appointments in one place. It syncs with various services like iCloud, Google Calendar, Exchange and Office 365, so you can keep all your calendars up-to-date without any hassle.

Key Features

  • Natural Language Input: You can enter events in plain English without worrying about filling out separate fields for date and time.
  • Multiple Views: It has different views such as Day view, Week view, Month view, Year view – so you can see your schedule at a glance.
  • Reminders Integration: It has built-in reminders that allow you to set tasks and deadlines alongside your events.
  • Time zone support: It automatically adjusts events based on your current location or any other time zone.
  • Siri Integration: You can use Siri voice commands to add new events or get directions to an event location.

Pros 👍

  • The app’s interface is clean, simple and intuitive to use. It has a minimalistic design that doesn’t feel cluttered or overwhelming.
  • The natural language input feature is a lifesaver for people who don’t want to spend too much time filling out fields in a calendar app.
  • The app’s multiple views are perfect for people who need to see their schedule in different ways.
  • The built-in reminders feature is an added bonus that allows you to keep track of tasks and deadlines alongside your events.

Cons 👎

  • Compared to other calendar apps, Fantastical is on the expensive side.
  • Unfortunately, the app is only available for macOS, iOS and watchOS users. Windows and Android users are left out.

Pricing: Fantastical offers a free trial before charging $4.75/month or $47/yearly for its premium subscription service on iOS, watchOS and macOS.

Overall, I would highly recommend this app to anyone who needs help managing their busy schedules while keeping everything organized in one place!


Are you tired of cluttered and confusing calendar apps that make you want to pull your hair out? Look no further than Calendar, the ultimate organizational solution to keep your life on track. Calendar is an intuitive and user-friendly calendar app that syncs seamlessly with your Google or iCloud calendar. The app’s minimalistic design ensures that it’s easy to use without sacrificing any essential functions. You can add events, set reminders, and view your schedule for the day or week in a simple interface.

But what makes Calendar stand out from other apps is its unique feature called the “Moment.” This feature sends you a notification every morning asking you to review your schedule for the day and plan out your tasks. It’s a helpful way to ensure that you don’t forget anything important or miss any deadlines.

Key Features

Here are some of the most notable features of Calendar:

  • Syncs with Google or iCloud calendars
  • Intuitive and minimalistic design
  • Includes “Moments” feature for daily planning
  • Allows for recurring events
  • Includes location-based reminders
  • Offers various customization options

Pros 👍

  • The app’s simple design makes it easy for anyone to use.
  • Integrating with Google or iCloud calendars ensures that all information is up-to-date.
  • The daily morning reminder helps users stay organized and on top of their tasks.
  • Users can choose from various notification sounds and customize their view of the calendar.
  • The app has a free version that offers basic features.

Cons 👎

  • The morning reminder only allows for planning out tasks for the current day, and not future days.
  • Calendar does not integrate with other productivity apps, which may be an inconvenience for some users.
  • Users who don’t want to pay for premium features may find the free version lacking in customization options.

Pricing: Calendar has a free version with basic features, such as adding events and setting reminders. However, to access more advanced features such as location-based reminders and custom notification sounds, users can upgrade to the premium version for either $3/month or $36/year.

Calendars by Readdle


Calendars 5 is a comprehensive calendar app designed for iOS users. It offers all the features you could need in a calendar app, from event creation and scheduling to reminders and syncing between devices. The app is designed with simplicity and efficiency in mind, making it easy to use for anyone.

Key Features

One of the standout features of Calendars 5 is its natural language processing capability. This means that you can type out an event in plain English (e.g. “Meet Sarah for lunch on Friday at noon”) and the app will automatically create an event with all the necessary details. It saves a ton of time compared to manually entering each detail separately.

Another great feature is the ability to set location-based reminders. This means that you can create a reminder for when you arrive or leave a certain location, which can be incredibly useful if you have a busy schedule.

Calendars 5 also integrates seamlessly with other apps like Google Calendar and Microsoft Exchange, so you can easily manage all your calendars in one place. And if you’re someone who likes to color-code everything, you’ll appreciate the ability to customize event colors according to your preferences.

Pros & Cons

As with any app, there are pros and cons to consider when deciding whether Calendars 5 is right for you.

Pros 👍

  • Natural language processing saves time
  • Location-based reminders are incredibly useful
  • Easy integration with other apps
  • Customizable event colors

Cons 👎

  • No free version available (only offers a free trial)
  • Some users may find it too simplistic for their needs

Pricing: Calendars 5 is available for $6.99 on the App Store. While it’s not the cheapest calendar app out there, it’s well worth the investment if you’re someone who relies heavily on their calendar to stay organized.

Overall, I would highly recommend Calendars 5 by Readdle for anyone in need of a reliable and efficient calendar app. Its natural language processing and location-based reminders alone make it worth the price tag, and the easy integration with other apps is a huge plus. While some users may find it too simplistic for their needs, most will appreciate its straightforward design and ease of use.



Timepage is a beautifully designed app that simplifies your daily schedule, making it easy to manage all your events, appointments and tasks in one place. The app integrates with various calendar services like iCloud, Google Calendar, Outlook, and Exchange. This means that you can sync all your calendars seamlessly, so you don’t miss a beat.

The app also provides an intuitive user interface with a unique timeline view that makes it easy to track everything on your schedule. You can customize the timeline view to show days or weeks at a time and even add custom labels to events for quick reference.

Key features

One of the standout features of Timepage is its ability to generate smart notifications based on your location. If you have an appointment scheduled in another part of town, the app will automatically remind you when it’s time to leave based on traffic conditions.

Another great feature is the weather integration that provides detailed weather forecasts for each day. This comes in handy when planning outdoor activities or dressing for the day ahead.

You’ll also love the ability to add notes and attachments to events within the app itself. This feature makes it easy to keep track of all relevant information about an event in one place.

Timepage also includes a Today widget that displays all your upcoming events right on your home screen. This helps keep you organized and ensures that you never forget an important meeting or deadline.

Pros 👍

  • Beautifully designed user interface
  • Smart notifications based on location
  • Weather integration
  • Ability to add notes and attachments to events
  • Today widget for quick access

Cons 👎

  • No support for recurring events
  • No calendar sharing

Pricing: Timepage is a free app with in-app purchases.

Cozi Family Organizer


As families have become busier and more connected, keeping track of everyone’s schedules and appointments has become increasingly difficult. Fortunately, there are a number of calendar apps designed to help families stay organized and on top of their busy lives. One of the best options out there is Cozi Family Organizer.

Cozi Family Organizer is an app designed specifically to help families keep track of their schedules, appointments, and to-do lists. It offers a range of features that make it easy to manage multiple calendars, create shopping lists, store recipes, and more. With Cozi, you can see your entire family’s schedule at a glance, so you never miss an important event or appointment again.

Key Features

  • Shared family calendar: Cozi allows you to create a shared family calendar that everyone can access from their own devices. This makes it easy to keep track of everyone’s schedules in one place.
  • Shopping lists: With Cozi, you can create shopping lists that everyone in the family can access and update. This is great for keeping track of groceries or other household items that need to be purchased.
  • To-do lists: In addition to shopping lists, Cozi also allows you to create shared to-do lists that everyone in the family can contribute to. This is perfect for keeping track of tasks like cleaning the house or doing laundry.
  • Recipe box: With Cozi’s recipe box feature, you can save all your favorite recipes in one place. You can even add ingredients from your saved recipes directly to your shopping list.
  • Notifications: One feature that sets Cozi apart from other calendar apps is its customizable notifications. You can choose which events you want to receive notifications for, and how far in advance you want to be notified.

Pros 👍

  • Cozi is incredibly easy to use, even for those who aren’t tech-savvy.
  • The shared family calendar is a game-changer for busy families.
  • The shopping list and recipe box features make it easy to stay on top of household tasks.
  • The customizable notifications ensure that you never miss an important event or appointment.

Cons 👎

  • The free version of Cozi is somewhat limited in terms of features. To unlock all the app’s capabilities, you’ll need to upgrade.
  • Some users have reported syncing issues between devices, although these seem to be relatively rare.

Pricing: Cozi Family Organizer is free to download and use. However, as mentioned earlier, many of the app’s best features are only available with a Cozi Gold subscription. Cozi Gold costs $29.99/year and includes features like calendar sharing, ad-free usage, and more.



Trello is a web-based project management tool that organizes projects into boards. It uses cards to represent individual tasks or ideas within those boards. The cards can be assigned to team members, given deadlines, tagged with labels, and moved between different lists to reflect their current status. The interface is simple yet powerful – you can drag-and-drop cards as well as lists to easily rearrange your workflow.

Trello allows you to invite team members to collaborate on a project by giving them access to the board. You can also add comments, attachments (such as files or images), and checklists to each card for better organization.

Key Features

  • Boards: Create multiple boards for different projects or teams
  • Cards: Add tasks or ideas to boards using cards
  • Lists: Organize cards into lists based on their status (e.g., To Do, Doing, Done)
  • Labels: Tag cards with labels for easy identification
  • Assignments: Assign specific tasks to team members
  • Checklists: Add checklists with detailed sub-tasks for each card
  • Attachments: Attach files or images to each card for better organization
  • Comments: Add comments on each card for easy communication

Pros 👍

  • Trello can be used in various ways – from organizing a simple to-do list to managing complex projects with teams.
  • The interface is intuitive and user-friendly, making it easy for new users to get started.
  • Trello allows team members to collaborate on a project in real-time, making the workflow more efficient.
  • Trello has a mobile app that allows you to manage your projects on-the-go.
  • Trello integrates with various third-party tools such as Google Drive, Dropbox, and Slack.

Cons 👎

  • Trello’s reporting capabilities are limited compared to other project management tools.
  • Trello does not have a traditional calendar view, which may be inconvenient for some users who prefer a more structured approach.


Trello offers both free and paid plans. The free plan includes unlimited boards, cards, members, and attachments but has limited features compared to the paid plans:

  • Free: $0 per user per month
  • Business Class: $10 per user per month (billed annually)
  • Enterprise: Contact sales for pricing information

The Business Class plan includes features such as advanced checklists, custom backgrounds, priority support, and integrations with other tools.

If you’re looking for a tool that combines the power of project management with the simplicity of task organization, give Trello a try – it might just be what you need!

PocketLife Calendar

PocketLife Calendar

Are you tired of constantly missing important events, appointments, or meetings because you simply forgot about them? Do you struggle to keep your personal and professional life organized? If so, then PocketLife Calendar is the perfect solution for you.

PocketLife Calendar is a versatile calendar app that allows users to keep track of their schedules with ease. With its user-friendly interface and customizable features, it provides a seamless experience that makes organizing your life easier than ever before.

One of the standout features of PocketLife Calendar is its ability to sync with various calendars such as Google Calendar, iCloud Calendar, Facebook Events, etc. It also allows users to subscribe to other public calendars such as holidays or sporting events. This feature ensures that all your events are in one place without having to check multiple sources.

Key Features

The following are some of the key features that make PocketLife Calendar stand out among other calendar apps:

Customizable Views

PocketLife Calendar offers various customizable views to enable users to have a better outlook of their schedules. You can choose from daily, weekly or monthly views and easily switch between them with just one tap.

Color-Coded Events

The app lets users assign different colors to various events which makes it easier to differentiate between personal and professional events at first glance.

Event Reminders

Never miss another meeting again! The app comes with reminders in several forms – push notifications on your mobile device or email reminders. This feature ensures you stay up-to-date with upcoming events.

Schedule Sharing

PocketLife Calendar offers easy ways to share your schedule with others. You can share events via email, text message, or even social media platforms such as Facebook and Twitter.

Pros 👍

  • User-friendly interface
  • Ability to sync with various calendars
  • Customizable views and color-coded events
  • Event reminders to keep you updated
  • Schedule sharing feature

Cons 👎

  • No support for Android devices yet
  • Limited features on the free version

Pricing: PocketLife Calendar offers a free version with limited features such as advertising, whereas the premium version costs $2.99 per month or $29.99 annually. The premium version includes unlimited access to all features, ad-free usage, and priority customer support.

With PocketLife Calendar by your side, you can simplify your life and focus on what truly matters – achieving your goals while staying on top of everything else in between!

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