The 7 Best Note-Taking Tools & Apps

best note taking tools and apps

Old habits die hard, and for some people, nothing beats the good old pen and paper. Traditional notebooks may seem archaic, given the rise of digital note-taking tools, but many folks still prefer the tactile sensation of writing on paper. That said, this article focuses more on the digital side of things.

We’ll be looking at traditional apps but also an area that has been growing in popularity in recent years, which is note-taking apps based on voice recognition.

With voice recognition, you can dictate your notes and have them transcribed in real-time, eliminating the need for typing or writing by hand. This technology has come a long way, and today there are several excellent voice recognition tools for note-taking.

Features to Consider When Choosing a Note-Taking Tool or App

When it comes to note taking tools and apps, one of the most important factors to consider is ease of use. After all, you don’t want to spend more time figuring out how to use a tool than actually using it to take notes.

When choosing a specific app, look for one that has a simple and intuitive interface. You should be able to easily create new notes, organize them into folders or categories, and search for specific notes when needed.

Another important aspect of ease of use is the ability to access your notes from any device. Make sure the tool or app you choose is compatible with all of your devices, whether that’s a desktop computer, laptop, tablet or smartphone. Ideally, it should also allow you to sync your notes across all of your devices so that you always have access to the latest version.

In addition to ease of use across devices, security and privacy are also important considerations. Look for note taking tools and apps that offer strong encryption and secure storage options. These and other factors were weighed individually when putting together this entire roundup!

Google Keep

Google Keep

Google Keep is a free note-taking app developed by Google that allows users to quickly jot down notes, create to-do lists, and set reminders. It’s one of the most popular and user-friendly digital note-taking tools available today.


One of the best features of Google Keep is its simplicity. The app has a clean interface that makes it easy to create new notes and organize them into different categories. You can also add labels to your notes, making it easier to find them later.

Another great feature is the ability to add images and voice memos to your notes. This means you can quickly capture a picture or record a voice memo on the go, without having to type anything out.

Google Keep also allows you to set reminders for your notes, which is incredibly useful for keeping track of important tasks or events. You can set reminders based on time or location, so you’ll never forget anything important again.


Google Keep is perfect for anyone who wants a simple and intuitive note-taking app that’s available across all their devices. You can access your notes from your computer, phone or tablet, which means you’ll always have access to all of your important information.

The app also integrates seamlessly with other Google services like Google Drive and Gmail, making it incredibly easy to share your notes with others.

If you’re looking for a reliable note-taking app that’s easy-to-use and packed with features, then Google Keep is definitely worth checking out. It’s perfect for those who want to stay organized and on top of their tasks without any hassle. So if you haven’t tried it yet, go ahead and give it a shot!



When it comes to digital note-taking tools, Evernote is one of the most popular and versatile options available. It’s perfect for anyone who wants to store and organize ideas, notes, images, and more in one accessible location.


One of the best things about Evernote is its array of features that cater to a wide range of needs. It has an intuitive interface that’s easy to use, even for beginners. Some of the features include:

  • Notebooks: You can create multiple notebooks within Evernote to keep things organized.
  • Tags: Tags are a great way to add more context to your notes and make them easily searchable.
  • Web Clipper: With Evernote’s web clipper extension, you can easily save web pages directly into your account.
  • Collaboration: Evernote allows you to share individual notes or entire notebooks with others for seamless collaboration.
  • Search Functionality: You can quickly search for specific keywords or phrases within your notes.


Evernote is compatible with various devices including Windows, Mac, iOS, and Android operating systems. This means you can access your notes on any device with internet access or use the offline mode when there is no internet connection.

Security and Privacy

Evernote takes security very seriously. It offers two-factor authentication and encrypts data transmitted between their servers and devices. Moreover, they have strict policies in place that protect your privacy by not selling your data.

Customization Options

Evernote provides a lot of customization options. You can customize fonts, colors, text sizes, backgrounds as well as create templates for different types of notes.

Overall, if you’re looking for a versatile note-taking tool that offers numerous features and customization options while keeping your data safe and secure, then Evernote is definitely worth considering.



OneNote is a powerful digital note-taking tool that allows you to capture and organize your ideas in a variety of ways. It’s perfect for people who want to keep track of their notes, lists, and ideas while on-the-go, and it offers a range of features that make it easy to use.

With OneNote, you can create and organize notes just like you would with a paper notebook. You can add text, images, audio recordings, and even video clips to your notes. Plus, OneNote allows you to create different notebooks for different projects or topics, making it easy to stay organized.

One of the best things about OneNote is how easy it is to use across devices. Whether you’re working on your desktop computer, laptop or tablet, all of your notes are synced automatically so you can access them from anywhere. This makes it perfect for people who are always on the move or who need access to their notes from multiple devices.

Another great feature of OneNote is its ability to integrate with other apps and services. For example, you can connect OneNote with Outlook or Google Calendar and add notes directly from your email or calendar entries. Plus, with its integration with Microsoft Office Suite, you can easily share your notes with others through email or other collaboration tools.

When looking for a note-taking tool or app, it’s important to consider ease-of-use, compatibility across devices, security and privacy options as well as customization options. OneNote ticks all these boxes and more.

In summary, if you’re looking for a digital note-taking tool that’s versatile and powerful enough to meet all your needs without sacrificing simplicity, then look no further than OneNote!



Simplenote is a free, open-source note-taking app that is perfect for anyone who wants to keep things simple and streamlined. It’s available on all major platforms, including web, iOS, Android, Windows, and MacOS. The beauty of Simplenote lies in its simplicity. It has a clean and uncluttered interface that makes taking and organizing notes a breeze.

One of the standout features of Simplenote is its ability to sync across all devices seamlessly. This means that you can access your notes from anywhere and on any device without worrying about losing your data. You can also collaborate with others by sharing notes with them, which makes it perfect for team projects or brainstorming sessions.

Simplenote also has great customization options such as tagging notes, pinning important ones to the top of the list or sorting them by date or alphabetically. These features make it easy to find the note you need quickly.

Another benefit of Simplenote is its security and privacy features. All your notes are encrypted by default and are protected by your account password. This ensures that your personal information remains secure at all times.

In conclusion, if you’re looking for a simple yet effective note-taking app that allows you to jot down ideas quickly without getting bogged down with unnecessary features then Simplenote is definitely worth considering. It’s free, easy-to-use and syncs across all platforms making it an excellent choice for anyone wanting to stay organized on-the-go!



One of the top digital note taking tools and apps out there is Bear. It’s a beautifully designed app that offers an intuitive interface for users to jot down notes, ideas, and to-do lists. The app is perfect for people who want a simple and elegant note taking tool that can help them stay organized.

One of the biggest advantages of Bear is its ability to sync across devices. This feature allows users to access notes on their smartphones, tablets, and computers, making it easy to keep track of important information no matter where they are. Additionally, the app offers customization options that allow users to personalize their notes with different fonts, colors, and themes.

Another great feature of Bear is its compatibility with different devices. The app works smoothly on both iOS and MacOS devices which is perfect for Apple users who want a seamless experience when switching from one device to another.

When it comes to security and privacy concerns, Bear has got you covered as well. The app offers a passcode lock feature that keeps your notes secure from unauthorized access. Moreover, all data stored in Bear is encrypted using industry-standard AES-256 encryption.

In summary, Bear is one of the best digital note taking tools out there that offers an easy-to-use interface, synchronization across different devices, customization options, and strong security features to keep your information safe.

Best Voice Recognition Tools for Note Taking

The following tools are for those of you who prefer to take notes using your voice! is a powerful voice recognition tool for note taking that can significantly improve your productivity. It uses artificial intelligence to transcribe your voice in real-time, making it a great option for those who prefer to dictate their notes instead of typing them out. offers a range of features including the ability to create custom vocabularies, collaborate with others on notes, and even integrate with Zoom calls.

One of the best things about is its accuracy. It can easily distinguish between different speakers and accurately transcribe their words, which makes it a great option for recording meetings or interviews. Additionally, allows you to highlight specific sections of your transcribed notes and add comments or tags, making it easy to organize and navigate through large amounts of information.

Another great feature of is its ability to sync across devices, which means you can access your notes from anywhere at any time. Plus, the app offers robust security and privacy features such as real-time encryption and two-factor authentication.

Overall, if you’re looking for a reliable voice recognition tool for note taking that is easy-to-use and packed with useful features, then might just be the perfect fit for you.


Dragon NaturallySpeaking

Dragon NaturallySpeaking is a voice recognition tool that is perfect for those who prefer to dictate their notes instead of typing them out. It uses advanced technology to accurately transcribe your speech into text, making note-taking a breeze. This tool is especially useful for people with disabilities or injuries that prevent them from typing, as well as for busy professionals who need to take notes quickly and efficiently.

Dragon NaturallySpeaking is compatible with most devices and can be easily synced across all of your devices, so you can access your notes anytime and anywhere. It also offers advanced customization options to suit your needs, such as custom vocabularies and macros.

When it comes to security and privacy, Dragon NaturallySpeaking offers encryption and password protection options for your notes, ensuring that they stay safe and secure. And with its intuitive interface, this tool is easy to use even for beginners.

Overall, Dragon NaturallySpeaking is a must-have tool for anyone looking to take notes quickly and efficiently using their voice. With its advanced features and ease of use, it’s no wonder why it’s one of the best voice recognition tools for note-taking on the market today.


In conclusion, the landscape of note-taking has evolved significantly, with a myriad of tools and apps available to cater to individual preferences and needs. From traditional notebooks to digital tools such as Evernote, OneNote, Google Keep, Simplenote, and Bear, there is no shortage of options for those looking to improve their note-taking experience. Voice recognition tools like and Dragon NaturallySpeaking offer added convenience for those who prefer to dictate their thoughts.

When selecting the ideal note-taking tool or app, it’s crucial to consider factors such as ease of use, compatibility with devices, syncing capabilities, security and privacy, and customization options. By weighing these features and understanding the unique offerings of each tool, you can find the perfect solution to streamline your note-taking process and enhance your productivity. No matter your choice, investing in a reliable and efficient note-taking tool can significantly improve your organization, learning, and creative thinking.

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